Executive Assistant (Topic Studios)

Executive Assistant, Film & Non-Fiction The Position: Topic Studios is seeking a sharp, highly organized, and deeply motivated Executive Assistant to support the Head of Film & Documentary and SVP, Non-Fiction. This is a high-expectation, high-output role at the center of a fast-moving creative environment spanning feature films, documentaries, non-fiction & unscripted television and will be highly integrated into a larger team working across development, production, financing, festivals, and release strategy. The ideal candidate is calm under pressure, relentlessly proactive, and genuinely passionate about film, television, and culture. They should love being indispensable, thrive in a busy atmosphere, and take pride in keeping things running seamlessly behind the scenes. Agency desk experience is strongly preferred.This position is a unique and excellent opportunity work closely with senior executives and gain real exposure to how projects are developed, packaged, produced, and brought into the world. Responsibilities- Manage an active and ever-changing call sheets, calendars and agendas across internal and external meetings, including talent calls - Coordinate meetings (often across multiple time zones) with speed, precision, and professionalism. - Roll calls and maintain constant awareness of schedule flow throughout the day. - Anticipate needs several steps ahead and proactively solve scheduling or logistical conflicts before they arise. - Serve as a key point of contact on behalf of the execs for agents, managers, lawyers, producers, buyers, publicists, and internal teams. - Arrange domestic and international travel while keeping up with last-minute changes. - Track and manage submissions, screenings, cuts, festivals, premieres, and priority deadlines. - Organize and prepare materials for meetings including scripts, decks, research, notes, coverage, and briefing documents. - Read and evaluate incoming material; maintain organized logs of projects a