Executive Assistant

Position Job Title: Executive Assistant to SVP Finance & Operations and Chief Commercial Officer Reports to: SVP Finance & Operations and Chief Commercial Officer Job Purpose The Executive Assistant to the SVP Finance & Operations and Chief Commercial Officer performs a wide variety of complex and confidential administrative duties, including calendar management, travel organization, meeting coordination, and managing corporate travel. The Executive Assistant uses initiative, tact, judgment, confidentiality, as well as strong interpersonal and organizational skills to support both executives and ultimately the broader objectives of the organization. Job responsibilities Tasks And Responsibilities - Supports the SVP Finance & Operations and Chief Commercial Officer by carrying out administrative assignments accurately and in a timely manner as directed. - Composes, edits, and distributes correspondence according to established guidelines, including email, memos, and PowerPoint presentations. - Provides executive-level support to senior management, internal and external business partners to ensure all information is addressed in a timely manner. - Reconciles, tracks, and approves expense reports for the SVP Finance & Operations, Chief Commercial Officer, or other personnel as directed. - Maintains complex business and personal calendars, coordinates senior management meetings, multi-party audio/visual conference calls, and proactively brings together resources as needed. - Orchestrates all logistics of international and domestic travel for the SVP Finance & Operations and Chief Commercial Officer as directed. - Prepares detailed itineraries and agendas regarding transportation, hotel accommodations for executive team and designated visitors. - Plans conferences and on-site/off-site meetings, negotiates venue rates, facilitates all equipment, and ensures attendees and presenters are equipped with their requirements. - Screens telephone ca