Administrative Assistant, Part-Time (ENC)

The Administrative Assistant will play a key role in supporting the office’s administrative functions and assisting the leadership team. This role involves handling tasks such as data entry, managing the main phone line, providing executive administrative support, scheduling appointments, managing calendars, and effectively communicating with clients and agents. Additional responsibilities include taking dictation, completing special projects across departments, and relieving office leadership of various clerical and administrative duties. The Administrative Assistant will collaborate with multiple departments, including IT, Facilities, the Market Leader, and Regional Recruiting Coordinators, to ensure seamless operations. This is an on-site role based in our Encino, CA office. Responsibilities Office Administration:- Serve as the first welcoming point of contact for clients and visitors, direct them to the appropriate party, while ensuring a positive first impression - Ordering, stocking, inventory, and expense report of office supplies - Costco, Amazon, etc. - Coffee supplies stocking (daily) - Liaison for MRIES and New Hire agent for smooth on-boarding and off-boarding process - Computer set up, phones etc. - Welcome packets and New Hire collateral - Building and office card access - Updating seating chart in Box and in Atlas - Workstation setup as needed - Clean out agent cube if terminated - Liaison between building management and MREIS - Handle on-site building requests - Restocking public restroom, light not working, A/C issues, etc. - Required emergency course education - Parking validations - Office equipment management - Reload and troubleshoot Pitney Bowes system - Printer supplies (toner and paper) and stocking (daily) - Printer troubleshooting and handle troubleshooting with vendor - Manage and answer the main phone line - Ensure company voicemail is checked daily and messages are relayed to the appropriate party - Provide wire instructions - Mail picku