Administrative Assistant

Company Overview The I-Grace Company is a leader in luxury residential construction, renowned for delivering exceptional craftsmanship and service across complex, high-end projects. For over three decades, we’ve partnered with discerning clients, architects, and designers to bring visionary homes to life. Our commitment to excellence, integrity, and collaboration defines who we are and the work we do. Position Overview The Administrative Assistant plays a critical support role within the Office of the CEO, ensuring the seamless execution of daily operations in a fast-paced, high-touch executive environment. Working under the guidance of the Executive Assistant, this position requires exceptional organization, discretion, and attention to detail. This is a unique opportunity for an early-career professional to gain direct exposure to senior leadership while developing strong administrative, operational, and communication skills within a luxury residential construction environment. The ideal candidate is proactive, resourceful, and aligned with I-Grace’s commitment to professionalism, precision, and excellence. Duties & Responsibilities Executive & Administrative Support - Coordinate complex domestic and international travel arrangements, including itineraries, logistics, and scheduling - Manage and reconcile expenses, including receipt tracking and reporting - Support daily calendar management, including meetings, appointments, meals, and personal commitments - Track incoming correspondence and emails, ensuring organization and timely follow-up - Maintain detailed and organized records, files, and contact systems for the Office of the CEO - Prepare materials, agendas, and logistics for meetings and internal/external events Operational & Personal Support - Assist with personal administrative tasks including travel logistics, appointments, residences, and related coordination, as requested - Schedule and manage recurring services and ongoing operat