Administrative Assistant

The Administrative Assistant performs day-to-day functions using established systems and procedures and provides assistance to administrative and management teams. Job Duties - Manages multiple calendars; arranges meetings, conference calls, and video conferences using Outlook and other tools such as MS Teams and Zoom - Proofreads and edits documents and reports - Assists case management staff and program leadership with administrative duties related to state and Federal grant programs - Serves as primary point of contact for office staff, program applicants, and client visitors within the program intake center - Coordinates meals for lunch meetings, breakfast meetings, and suppers for staff working after office hours - Assists with travel arrangements, meeting arrangements, data entry, correspondence, and document scanning - Enters time and expense information into the time entry system for staff when requested - Other duties as required Supervisory Responsibilities: N/A Qualifications, Knowledge, Skills And Abilities Education: - High school diploma, required; Associate’s, preferred Experience: - Two (2) or more years’ experience in a professional office environment, preferred License/Certifications: - N/A Software: - Proficiency in Microsoft Office, required - Familiarity with document retention software, preferred Language: Bilingual Spanish, preferred Other Knowledge, Skills, & Abilities: - Advanced computer and office equipment skills, including scanners, copiers, printers, binders, projectors, video conferencing equipment, and multi-line telephone system - Ability to troubleshoot and solve problems Flexibility to work overtime if needed – before or after normal business hours Hourly Rate - $19.00 - $30.00